14 Tips for Using Email Safely

Internet ScamBusters email safety tips: Internet ScamBusters #137

Internet ScamBusters™

The #1 Publication on Internet Fraud

By Audri and Jim Lanford

Copyright © Audri and Jim Lanford

All rights reserved.

Issue #137

Hi Everyone,

Simply sending and receiving email safely has become quite a challenge. Each week

we get hundreds of questions from subscribers about how they can avoid (or deal

with) email problems: spam, viruses, trojans, worms, spyware, adware, malware,

phishing scams — the list goes on.

Although there are no easy answers, today’s issue provides 14 tips for using email

more safely.

Before we get started, we’d first like to recommend a new site, About Baby Gifts,

featuring practical advice on how to find perfect baby gifts — no matter what

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You’ll discover useful tips on everything from creative ideas for heirloom baby

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Let’s begin…

14 Tips for Using Email Safely

There is no doubt that using email safely is one of the top concerns of our subscribers.

There are so many pitfalls — and it’s easy to make mistakes.

So, we’ve created a list of 14 practical tips for using email more safely:

1. Don’t open attachments. The old advice was not to open attachments unless you

knew the sender. However, that’s no longer good advice since your friends can

unknowingly send viruses, spyware and trojans if their computers are infected.

2. Use a firewall. We’ve written extensively about using a firewall.

Click here now.

3. Install anti-virus software and use it regularly. This is critical — anti-virus

protection won’t do you any good if you don’t keep it updated or if you don’t

run regular scans. It’s best to set up your anti-virus software to automatically

install the latest patches and scan new files automatically. For more about anti

virus software, visit now.

4. If you use Windows, make sure you keep it up-to-date. Either visit Windows

Update once a week, or you can set it up to automatically update


5. Install anti-spyware software and use it regularly. Our advice is similar to

anti-virus software — you need to keep it updated regularly and run regular scans.

For more info, visit our Anti

Spyware Resource Center for more info.

6. Stay up to date and use the latest versions of your email program and browser.

These often contain the latest security patches.

7. Use plain text email rather than HTML formatting. HTML messages contain any

type of formatting other than text (e.g., fonts, bolding, italics), and/or they

can include graphic images or colors. Although HTML messages may be nicer to look

at, viruses can be transmitted via HTML messages.

By the way, this is why we use plain text, rather than HTML, for ScamBusters.

For a good glossary of email terms, visit MarketingSherpa.

8. Don’t use Microsoft Outlook or Outlook Express unless your employer requires

it. These email programs simply contain too many security holes. We recommend

you use one of these alternatives:


(PC or Mac)

Eudora (PC or Mac)

Pegasus Mail (PC)

OS X Mail (Mac) which comes bundled with any version of Mac OS X.

9. If you must use Outlook or Outlook Express, be sure to read email in plain

text. Here is what Microsoft advises on their website on their page titled "Increase

Your Browsing and E-Mail Safety":

— Begin Advice From Microsoft

To help increase your e-mail security, set your e-mail program

to read all messages you receive as plain text.

To read messages in plain text in Microsoft Outlook Express:

1. On the Outlook Express Tools menu, click Options.

2. In the Options dialog box, click the Read tab.

3. Select the checkbox to Read all messages in plain text.

4. Click OK.

To read messages in plain text in Microsoft Outlook 2003:

1. On the Outlook Tools menu, click Options.

2. On the Preferences tab in the Options dialog box, click the

E-Mail Options button.

3. In the E-Mail Options dialog box, select the checkbox to Read

all standard mail in plain text.

4. Click OK to close the E-Mail Options dialog box, and then

click OK to close the Options dialog box.

— End Advice From Microsoft

You can find Microsoft’s

other 3 email suggestions here.

10. Change your passwords at least once a month. Make sure your password contains

both letters and numbers and is not something obvious, such as a word in the dictionary,

your birthday or your dog’s name.

11. Never share your passwords. Scammers often try to seem like they are in positions

of authority, and they insist you need to tell them your password. Don’t.

12. Always log out of your email account and web browser, especially if you share

your computer or are in a public place. If no logout is available, simply quit

the application.

13. Never respond to spam. As you know, one of our mottos is: "if it’s spam,

it’s a scam."

14. Back up your email regularly. If you do have a problem, at least you won’t

lose important email.

That’s it for today. We hope you take action on these email tips — so you can

avoid many of the email problems that plague people every day.